FSMA Compliance on Procur

What is FSMA?

The Food Safety Modernization Act (enacted 2011, enforced by the FDA) shifts the focus of food regulation from responding to contamination to preventing it. Key rules relevant to fresh produce and agricultural supply chains include:

Digital Traceability Records

Every product carries a chain-of-custody record from farm to buyer: harvest date, lot/batch identifier, pack date, and handling conditions. These records are attached to every order and exportable at any time for FDA traceability requests.

Supplier Verification & Credentialing

All farmers go through a verification workflow before listing. Verified suppliers have confirmed identity, farm location, and applicable certifications. Buyers can view compliance status and certification documents directly on the supplier profile.

Immutable Audit Trails

Timestamped logs of every transaction, product transfer, and status update are retained for a minimum of two years — in line with FSMA requirements — stored in encrypted, geo-redundant infrastructure.

Real-Time Recall & Alert System

In a food safety event, Procur instantly traces all affected orders, notifies impacted buyers, and flags products for removal — within the two-hour window targeted by FSMA Rule 204.

• Farmer submits identity verification and farm registration documents
• Procur reviews GAP / Good Handling Practices certifications and food safety plans
• Farm location geocoded and cross-referenced against known regulatory risk zones
• Supplier profile published with a compliance badge once all checks pass

• Each listing requires harvest date, lot/batch number, growing method, and storage conditions
• High-risk commodities (leafy greens, sprouts, melons, tomatoes, herbs) trigger enhanced traceability fields per FSMA Rule 204
• Product condition photos are stored with every listing for quality and safety reference

• Buyer, seller, quantity, price, lot number, and timestamp recorded on every order
• Chain-of-custody record automatically generated and tied to the order ID
• GPS-stamped delivery confirmation creates an unbroken chain of custody

• Logistics partners vetted for food-safe transport capabilities
• Temperature-sensitive shipments can be flagged for cold chain handling
• Delivery condition documented at handoff — exceptions logged and visible to buyer and seller

• Buyers can submit quality reports within 24 hours of delivery
• All reports tied to the originating lot number and supplier
• In a recall, all buyers who received an affected lot are identified and notified immediately
• Audit-ready records exported in CSV or PDF format for regulatory submissions

Certifications we support

Suppliers can upload certification documents directly to their Procur profile. These are displayed as trust signals on their storefront and made available to buyers and auditors.

Farmer & Supplier Responsibilities

• Maintain a written food safety plan or GAP certification
• Accurately record harvest dates, lot numbers, and production conditions
• Notify Procur immediately of any known contamination event
• Cooperate with traceability investigations
• Keep farm water source and worker hygiene records available for inspection

Buyer Responsibilities

• Maintain receiving records referencing the Procur order ID and lot number
• Store and handle produce per applicable food safety regulations
• Report food safety concerns within 24 hours of delivery
• Cooperate with any recall or traceability investigation

Record Retention

Procur retains all traceability and transaction records for a minimum of two years from the date of transaction, in line with FSMA Rule 204. Records are stored in encrypted, geo-redundant cloud storage and available to authorized regulatory agencies on request.